Prof. Name:
Date
Version Control
1.0 Notes:
- Initial project plan release.
2.0 Notes:
- Completed project plan release.
- Project Charter Budget adjustments.
- WBS chart adjustments.
Project Charter
Project Title: Western Europe & Iceland Expedition
Project Start Date: 25/2019
Project Finish Date: 25/2019
Budget: $35,000.00
- Cruise: $10,980.00
- Flights: $7,383.00
- Passports: $600.00
- Transportation: $1,150.00
- Excursions: $1,300.00
- Souvenirs: $1,200.00
- Meals: $1,250.00
- Misc.: $200.00
- Emergency Funds: $5,000.00
- Unused Funds: $5,937.00
Project Manager: Dean M. Slocum
Project Objectives:
The four members of the Scott family will visit five countries within three weeks using a budget of $35,000. The plan will include a detailed itinerary with time and cost considerations for travel to the departing seaport, return trip, room and board, planned locations to visit, budget for individual activities, and a comprehensive cost breakdown.
Approach:
- Documentation: The family will apply for passports before the trip to ensure smooth participation in the cruise.
- Room and Board: The family will be on a cruise to reduce risk factors and accommodate their size. The cruise will provide room, board, food, and a general trip timeline.
- Travel to/from Airport: Bill’s brother will drive the family to Miami International Airport (MIA) from their home in Pembroke Pines, FL, avoiding long-term parking costs. He will also pick them up after the trip.
- Travel to Departing Seaport in Lisbon, Portugal: The family will use a dedicated shuttle to reach the commercial port of Doca de Alcantara, where they will board the cruise liner, check in, and locate their suite.
- Travel to Airport from Seaport in Reykjavik, Iceland: The family will take a dedicated shuttle from the seaport to the airport, where they will check in and proceed to their designated departure gate.
- Timeline and Budget: This information will be presented to the family in a chronological order within an Excel spreadsheet, alongside a budget spreadsheet showing the distribution of funds.
Stakeholder Register
Stakeholder Identification
| Name | Role | Position | Contact Information |
|---|---|---|---|
| Dean Slocum | Project Manager | Oversees all aspects of project. | Phone, Email, SMS |
| Bill Scott | Father, Sponsor, Customer | Primary contact in establishing project details. | Phone, Email, SMS |
| Alexandra Scott | Mother, Sponsor, Customer | Secondary contact in establishing project details. | Phone, Email |
| Nick Scott | Son, Customer | Provides input. | N/A |
| Corey Scott | Son | Provides input. | N/A |
Stakeholder Assessment
| Requirements | Communication Needs | Frequency of Communication | Expectations | Influence on the Project | Interest and Power |
|---|---|---|---|---|---|
| Book Flights | High | Weekly | $7,383.00 | High | High |
| Book Cruise | High | Weekly | $10,980.00 | High | High |
| Passports | High | Weekly | $600.00 | High | High |
| Transportation | Medium | Weekly | $1,500.00 | Medium | Medium |
| Excursions | High | Weekly | $5,000.00 | High | High |
| Souvenirs | Low | Weekly | $1,000.00 | Medium | Medium |
| Emergency Funds | High | Weekly | $1,000.00 | Low | Low |
Stakeholder Classification
| Interest | Power | Classification |
|---|---|---|
| High | High | Manage Closely |
| Medium | Medium | Keep Informed |
| Low | Low | Monitor |
Work Breakdown Structure (WBS)
- Project: Trip of a Lifetime
1.1 Location
1.1.1 Local Attraction
1.1.2 Weather
1.1.3 Local Knowledge
1.1.4 Possible Tours
1.2 Travel
1.2.1 Flight Tickets
1.2.2 Cruise Tickets
1.2.3 Airport Shuttles
1.2.4 Taxis
1.3 Cost
1.3.1 Flight Costs
1.3.2 Cruise Cost
1.3.3 Transportation Cost
1.3.4 Excursions
1.3.5 Souvenirs
1.3.6 Emergency Funds
1.3.7 Passport Cost
1.4 Administration
1.4.1 Passports
1.4.2 Foreign Currency
1.4.3 Travel Insurance
1.4.4 Personal Packing
1.5 Communication
1.5.1 Emergency Contacts
1.5.2 Travel Phones
1.5.3 Internet Access
Communications Matrix
| Information Provider | Recipient(s) | Frequency | Medium | Location | |
|---|---|---|---|---|---|
| Status Report | PM | Family | Weekly | SharePoint | |
| Booking Confirmations | PM | Family | Once | SharePoint | |
| Passport Confirmations | Family | PM | Once | Email/Mail | SharePoint |
Glossary
PM: Project Manager
WBS: Work Breakdown Structure
Risk Matrix
| Risk | Probability (L,M,H) | Severity (L,M,H) | Mitigation Approach |
|---|---|---|---|
| Project Manager skills not adequate | M | H | Project manager requires further training |
| Failure to properly manage in accordance with family’s expectations | M | H | Keep open lines of constant communication |
| Flight delays | M | H | Constant flight updates |
| Cruise delays | M | M | Constant cruise updates |
| Funding not properly allocated | L | H | Keep open lines of constant communication |
Key:
Yellow = Low Risk
Orange = Medium Risk
Red = High Risk
References
Institute, Project Management. (2017). A guide to the project management body of knowledge (PMBOK® guide) (6th ed.). [Skillsoft version]. Available from https://capella.skillport.com/skillportfe/main.action?assetid=132589